Step-by-step guides to understanding the authentication, apostille, and legalization process.

Authentication vs. Apostille: What’s the Difference?

Understanding the difference is crucial for avoiding rejections. An Apostille is used for countries in the Hague Convention, simplifying the process to a single step after notarization. Authentication (or Legalization) is for non-Hague countries and involves multiple government steps culminating in an embassy stamp.

How to Prepare Your Documents

1. Verify the Destination: Know exactly which country the document is for.
2. Check the Date: Some countries require documents issued within the last 3-6 months.
3. Get a Certified Copy: For vital records (birth/death/marriage), order a new certified copy from the county or state. Do not notarize a photocopy unless permitted.
4. Translate if Necessary: If the document is not in the official language of the destination country, a certified translation may be required.

Corporate Document Guide

For business filings (Articles of Incorporation, Good Standing, Power of Attorney), ensure the signer has the legal authority to bind the company. Corporate bylaws or a board resolution may be requested by the notary or embassy.